Clerk of Court's Office

Criminal and Traffic Division:
The Clerk of Court employs 5 deputy clerks in the criminal and traffic division who are responsible for processing approximately 10,000 citations per year. The deputy clerks create a case for each citation and scan and docket every document filed in the case by the parties as well as all entries produced by the courtrooms.

Civil and Small Claims Division:
The Clerk of Court employs 4 deputy clerks in the civil and small claims division who are tasked with filing and docketing approximately 2500 new complaints per year. These deputy clerks strictly monitor each case to maintain compliance with the civil rules. Cases in the civil division include monetary claims, evictions, wage garnishments, and driving privileges.

Municipal Court Deputy Clerks are also responsible for assisting the public in person and over the phone. They organize and maintain all the case records in their respective divisions, and they respond to records requests. They receipt and account for all payments and bonds, including thousands of dollars from numerous wage garnishments; issue subpoenas and warrants; process license forfeitures and reinstatements; disburse refunds, restitution, and judgment payments; and communicate case information to the courtroom staff, civil bailiffs, probation department, law enforcement agencies, attorneys, Ohio Bureau of Motor Vehicles, Common Pleas Court, and others.

Probation Department
The Probation Department is staffed by 4 probation officers and 1 Court Aide, all of whom are appointed to their position by the Municipal Court judges.

Two probation officers are assigned to the courtrooms and monitor those individuals placed under community control by the judges. Each of these probation officers oversees more than 400 probationers per year. There is one probation officer in charge of probationers who are performing community service work, and one probation officer who manages grant-funded programs and participates in specialty dockets.

The Court Aide provides clerical support for the Probation Department and assists with cases in the Magistrate's hearing room. In addition, the Court aide may provide vacation relief to the court reporters.

Courtroom Bailiffs and Court Recorders
The Courtroom Bailiffs are responsible for maintaining a schedule of all cases in their respective courtroom and presenting the cases to the judge for hearing. They assist in providing security and maintaining order in the courtroom.

The Court Recorders ensure that audio recordings are created and maintained for all hearings. They prepare entries from the judges' notes or dictation and transmit them to the Clerk of Court's office for filing. They also manage the jury pool selected for each term.

The Courtroom Bailiffs and Court Recorders communicate daily with the Clerk of Court's office. Cases are transferred from the Clerk's office to them for scheduled hearings and returned by them to the Clerk with documents produced in the courtrooms.

Civil Bailiffs
The Bailiffs and Deputy Bailiffs serve summonses, writs, and subpoenas prepared by the Clerk's office. Each service is documented and returned to the division from where it issued to be docketed by a deputy clerk. The Bailiffs schedule and monitor eviction set-outs, assessing situations that may need to be referred to law enforcement or other agencies.

The Bailiffs and Deputy Bailiffs oversee the maintenance of all court vehicles as well as the courthouse facility. They arrange for all inspections, repairs, remodels, and improvements.

The Bailiffs and Deputy Bailiffs also assist with building security and provide security training and continuing education.

Victim Advocate
The Victim Advocate assists those persons affected by crimes by providing information about the legal process, accompanying victims at court hearings and interviews, and making referrals to other assistance agencies. The Victim Advocate position is funded in part by grants from the Victim of Crime Act (VOCA) and the State Victims Assistance Act (SVAA). If you would like more information about what the Victim Advocate can do for you, please follow the link to Victim/Witness Assistance.